EFFECTIVE ORGANIZATION, PLANNING, AND TIME MANAGEMENT (22nd –23rd February; 1st – 2nd October 2024)
About the Course
The most valuable resource available to employees is time. Everyone starts out even in the
morning. We all have the same 24 hours every day in which to cram all the important aspects of
our lives. Why, then, do some people finish each day floundering and falling farther behind?
One of the main reasons for this problem is the tendency many people have to react to external
circumstances as they develop, rather than planning and working toward high-priority, long-term
goals. The potential to achieve more in your job and career is partly dependent upon how well
time is managed.
This two-day programme is a highly interactive training experience that teaches participants how
to regain control of their schedules and their lives. Each participant will follow a diagnostic
process to develop data about their priorities and habits. Then, over the course of the
programme, they will learn how to use proven time–management tools and techniques to design
a strategy for putting first things first, as well as a few tricks for eliminating annoying
distractions permanently.
Course Objectives
- To enable participants analyze their personal time management style to identify and avoid time wasting events
- To enable participants explore strategies to manage time
- To help participants acquire skills and techniques to prioritize their work, and avoid time wasting events and communicate what they want and don’t want.
Course Benefits
- Participants will achieve better results through effective planning and clarifying objectives
- Participants will appreciate how much of their day is actually wasted
- Participants will learn how to prioritize their workload – time v importance v urgency.
- Participants will learn how to communicate with people who interrupt them when they need to concentrate on their work.
- Participants will gain a balance between professional goals and personal time.
Course Content
Organizational Planning and Goal Setting
- The Planning Process
- Relationship between goals, plans and performance
- Anticipating and managing pressure points in the planning process
Myths about Time Management
Time Management and Culture
Assessing your Time Management Style
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- Signs of poor time management
- Identifying the activities that waste your time
Time Management and Success
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- Self-Control and Discipline
- What or Who Controls Your Time
Managing Multiple Priorities – Focus on the Important and Valid
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- Set priorities using importance, urgency, and validity as guideposts
- Use urgency to break ties between competing priorities
- Learn to distinguish between competing priorities based on validity and urgency.
Concentration – Your Key to Productive Efficiency
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- Learn ways to improve your concentration
- Identify ways to deal with distractions and interruptions.
Time Robbers
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- Self and the Environment
- Managing E-mail
- Techniques for Dealing with Paper work
Delegation and Work Allocation
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- Delegating tasks to achieve results
- Delegation techniques to improve skills and increase motivation.
Managing Meaningful Meetings
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- Identify reasons why some meetings are ineffective
- Plan and lead more productive and effective meetings
Establish Boundaries to Create Balance
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- Prioritize and choose your activities to provide balance
- Understand the importance of honoring your own time.
Other Strategies to Manage Time
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- Dealing with procrastination
- Managing telephone calls
- Controlling interruptions and socializing
- Saying no
- Managing your e-mail
- Managing your desk
- Applying the Pareto principle
- Follow your biorhythm
Crafting Your Time Mastery Plan
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- Transferring your key learnings into action.
Duration: Two (2) Days
Fees: Two Thousand One Hundred Ghana Cedis (GH¢2,100.00)
Venue: MJ Grand Hotel
Who Should Attend
– Staff who need to juggle a wide variety of tasks and activities
– Staff who find managing their time difficult
– Staff who want to organize their days better and feel in control of their work instead of their work controlling them