PRM/Records Management - Organising and Maintaining Company Records and Filing System Effectively (10th – 12th February; 20 th– 22nd May; 24th – 26 July; 21st – 23rd October, 2020)

Every organization and every individual has records. Departments and units within the organization deal with enormous amounts of records on a daily basis. Staff members are inundated with data and information in various formats. Records must be managed from the time they are created or received, through distribution, use, and maintenance, until they are finally destroyed or permanently achieved. This three-day course will provide participants with knowledge of and experience in fundamental record keeping concepts. Through an interactive workshop, participants will gain an understanding of records and record keeping fundamentals.

Course Objectives
  •  To equip participants with basic records management principles and practices
  • To describe the business justification for records management and list the major components of a formally established records management program.
  •  Explain the primary tools used for identifying records
  • To let participants appreciate issues relating to the management of electronic desktop records
Course Benefits

Participants will:

  •  Acquire knowledge of the role of records management within an organization.
  •  Understand the value of records and why an effective records management program is essential.
  • Gain an understanding of physical file and document management principles
Course Content
  • Records Management Basics

– Records and Information

– Why keep records

– Why good records management is important?

– Benefits of effective records management

– Defining key terms

– Records as evidence

  • Managing Paper Records

– Principles

– Legal framework relating to record keeping

– Consistency and rules of filing

– Life Cycle of paper records

– Records safety and protection

  • Electronic Records Management

– Features and types of Electronic Records Management

– Electronic Records Life Cycle

– Creating Electronic Records Directories

– Saving documents to appropriate Electronic Folders

– Appraisal of Electronic Records

– Storage and Preservation of Electronic Records

– Archiving Electronic Records

  • Designing A File Plan

– Principles of classification and how they apply to record-keeping

– The purpose and structure of file plans and factors in their development

– Strategies for implementing a File Plan

  • Records Retrieval and Control Mechanisms
  • Records Destruction
  • Management of Inactive Records
  • Sustaining a records management program
  • Practical Exercises
  • Personal/Action Plan

Duration: Three (3) Days

Fees: One Thousand Five Hundred and Fifty Ghana Cedis (GH¢1,550.00) per participant

Venue: Golden Key Hotel
Who Should Attend

Records Managers, Office Managers, Information Managers, Data Protection Officers, Records Management Officers, Archivists, Private and Confidential Secretaries, or any staff who has the responsibility for creating and maintaining company records.